Offer Letter Templates — India 2026

[Date]

[Candidate Full Name]
[Candidate Address]

Subject: Offer of Employment — [Job Title]

Dear [Candidate First Name],

We are pleased to offer you the position of [Job Title] at [Company Name], effective [Joining Date].

Compensation: Your annual CTC will be ₹[Amount] (Rupees [Amount in words] only), payable monthly as per the company's payroll schedule.

Reporting to: [Manager Name], [Manager Title]

Work location: [Office Address / Remote]

This offer is contingent on satisfactory completion of a background verification check. Please sign and return a copy of this letter by [Acceptance Deadline] to confirm your acceptance.

We look forward to having you on the team.

Warm regards,

[HR Manager Name]
[Title]
[Company Name]
[Contact Email]

___________________________________
I, [Candidate Full Name], accept this offer of employment.
Signature: _____________    Date: _____________

[Date]

[Candidate Full Name]
[Candidate Address]

Subject: Offer of Employment — [Job Title]

Dear [Candidate First Name],

We are pleased to offer you the position of [Job Title] in the [Department] team at [Company Name], with effect from [Joining Date].

1. Compensation
Your annual Cost to Company (CTC) will be ₹[Amount], structured as follows:

• Basic Salary: ₹[Amount] per month
• HRA: ₹[Amount] per month
• Special Allowance: ₹[Amount] per month
• Employer PF Contribution: ₹[Amount] per month

Statutory deductions (TDS, employee PF, professional tax) will be made as applicable.

2. Probation Period
You will be on probation for [3/6] months from your date of joining. During this period, either party may terminate employment with [7/15] days' written notice. On satisfactory completion of probation, you will be confirmed in your role.

3. Notice Period
Post-confirmation, either party may terminate this employment by giving [30/60/90] days' written notice, or payment in lieu thereof.

4. Background Verification
This offer is subject to satisfactory completion of a background verification check conducted by MPloyChek or a designated verification agency. You authorize [Company Name] and its appointed agency to verify your educational qualifications, employment history, identity, and address. Any material misrepresentation will result in immediate withdrawal of this offer or termination of employment.

5. Confidentiality
During and after your employment, you agree to keep confidential all proprietary, technical, and business information of [Company Name] that you access in the course of your work.

6. Governing Law
This offer and your employment are governed by the laws of India. Any disputes shall be subject to the jurisdiction of courts in [City].

Please sign and return a copy of this letter by [Acceptance Deadline] to confirm your acceptance.

We look forward to welcoming you.

Sincerely,

[HR Manager Name]
[Title]
[Company Name]
[Contact Email]

I, [Candidate Full Name], have read, understood, and accept the terms of this offer.

Signature: _____________    Date: _____________

[Date]    Ref: [Internal Reference No.]

[Candidate Full Name]
[Candidate Address]

Subject: Letter of Intent to Offer Employment — [Job Title]

Dear [Candidate First Name],

Following our selection process, [Company Name] (CIN: [CIN]) is pleased to offer you employment on the following terms and conditions:

1. Role & Reporting
Position: [Job Title] | Department: [Department] | Grade: [Grade/Band]
Reporting to: [Manager Name], [Manager Title]
Work Location: [Office Address] | Work Mode: [On-site / Hybrid / Remote]
Date of Joining: [Date]

2. Compensation & Benefits

Component	Per Month (₹)	Per Annum (₹)
Basic Salary	[Amount]	[Amount]
HRA (40/50% of Basic)	[Amount]	[Amount]
Special Allowance	[Amount]	[Amount]
LTA	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF	[Amount]	[Amount]
Gratuity (4.81% of Basic)	[Amount]	[Amount]
Total CTC		[Total CTC]

Performance bonus / variable pay: [Amount or N/A]. ESOP: [Describe or N/A]. All figures are subject to statutory deductions.

3. Probation & Confirmation
You will serve a probation period of [3/6] months. During probation, notice period is [7/15] days from either party. On confirmation, your employment terms continue as stated herein.

4. Notice Period (post-confirmation)
[60/90] days' written notice by either party, or payment of basic salary in lieu thereof, at the company's discretion.

5. Background Verification
This offer is conditional upon satisfactory completion of a comprehensive background check covering identity, address, education, employment history, criminal records, and reference checks, conducted by MPloyChek (mploychek.com) or a designated agency. By accepting this offer, you provide explicit written consent for this verification. Any material inaccuracy discovered before or after joining will render this offer void or lead to immediate termination.

6. Confidentiality & Non-Disclosure
During and for [2] years after the termination of your employment, you shall not disclose, use, or reproduce any Confidential Information of the Company without prior written consent. Confidential Information includes, without limitation, trade secrets, client lists, financial data, product roadmaps, and proprietary processes.

7. Intellectual Property Assignment
All work product, inventions, software, processes, designs, or other intellectual property created by you in the course of your employment shall be the sole property of [Company Name]. You hereby assign all rights, title, and interest in such work product to the Company.

8. Non-Solicitation
During employment and for [12] months thereafter, you agree not to solicit, recruit, or engage any employee, contractor, or client of [Company Name] for competitive purposes.

9. Governing Law & Jurisdiction
This agreement is governed by the laws of India. All disputes arising hereunder shall be subject to the exclusive jurisdiction of the courts at [City], India.

10. Entire Agreement
This letter constitutes the entire agreement between you and [Company Name] with respect to your employment and supersedes all prior representations, negotiations, or understandings.

Please confirm your acceptance by signing and returning this letter by [Acceptance Deadline]. Your joining is subject to receipt of your signed acceptance.

We are excited to have you join us.

For and on behalf of [Company Name],

___________________________________
[Authorized Signatory Name]
[Title] | [Date]

Acceptance
I, [Candidate Full Name], have carefully read and understood the terms set out in this letter and accept this offer unconditionally.

Signature: _____________    Date: _____________
PAN: _____________    Aadhaar (last 4 digits): _____________